Biweekly Timesheet and Time Card Calculator

Enter two weeks of time card entries

Use this biweekly timesheet to enter clock-in and clock-out times for up to seven days in each week. Add unpaid break minutes for each shift; a shift that ends after midnight is supported. Blank days are ignored, and a partially completed shift is flagged so you can correct the entry before calculating.

Review each weekly total and the pay-period total

The result keeps Week 1 and Week 2 separate, then adds them for the full two-week time card. Keeping weekly totals visible makes it easier to compare the entries with a time clock or paper timesheet. Hours display in hours-and-minutes format and as decimal hours for spreadsheet or payroll entry.

Estimate regular hours, overtime, and gross pay

Enter an hourly rate, a regular-hour threshold per week, and an overtime multiplier to estimate gross pay. The threshold and multiplier apply independently to each week; the calculator does not decide which workweek definition or overtime rules apply. The estimate excludes taxes, deductions, premiums, and other payroll adjustments.

Review the assumptions before using a pay estimate

The overtime threshold and multiplier are user-entered assumptions, and the calculator applies them separately to each week. It does not determine which workweek definition or employment rules apply. The estimate excludes taxes, deductions, premiums, and other payroll adjustments.

Why the two weeks stay separate

A biweekly pay period is a pay cycle. A workweek is the unit overtime is usually judged on. Those are not the same length. If you add both weeks into one 80-hour pile and then subtract 80, a 45-hour week followed by a 35-hour week looks like a flat period with no overtime. Counted week by week against a 40-hour threshold you chose, the first week has 5 overtime hours and the second has none. This calculator keeps Week 1 and Week 2 visible for that reason. The pay-period total is the sum of the two weekly totals. It is not the input to the overtime split. Enter the threshold and multiplier you were given. The page applies them independently to each week and does not look up a statute.

Clock times, unpaid breaks, and midnight

Each day in each week takes a start time, an end time, and unpaid break minutes. Elapsed time is end minus start. Unpaid break minutes come off that span. A paid break is not entered, because the field is a deduction. If the end time is earlier than the start time, the shift is treated as crossing midnight, the same way a 10:00 p.m. to 6:00 a.m. shift lasts eight hours before breaks. Blank days are skipped. A row with a start and no end should be finished or cleared before you trust the week. The weekly result is shown in hours and minutes and as decimal hours so you can compare a paper card with a payroll cell. Decimal hours use minutes divided by 60: 30 minutes is 0.50, not 0.30.

A full pay-period example

Week 1: four days of 8:00 a.m. to 5:00 p.m. with a 60-minute unpaid lunch, plus Friday 8:00 a.m. to 6:00 p.m. with the same lunch. Each of the first four days is 8.00 hours. Friday is 9.00 hours. Week 1 is 41.00 hours. Against a 40-hour threshold that is 40 regular hours and 1 overtime hour. Week 2: five days of 8:00 a.m. to 4:30 p.m. with a 30-minute unpaid lunch. Each day is 8.00 hours, so Week 2 is 40.00 hours and has no overtime under that same threshold. The pay period is 81.00 hours, of which 1.00 is overtime. At $18 an hour and a 1.5 multiplier, regular pay is 80 × $18 = $1,440 and overtime pay is 1 × $18 × 1.5 = $27, for $1,467 before taxes and deductions. Change the threshold to 35 and both weeks pick up overtime. The calculator will follow the number you type. It will not tell you which number your employer uses.

Gross pay is an estimate you can turn off

Leave the hourly rate blank when you only want hours. Enter a rate when you want a before-tax estimate. The multiplier applies only to hours above the weekly threshold you set. Hours at or under the threshold use the base rate. The estimate ignores income tax, benefit deductions, shift premiums, piece rates, and any daily overtime rule. If your workplace pays overtime after 8 hours in a day, this two-week sheet will not isolate those daily hours. Total the week, then use the overtime calculator for a single weekly total, or split the long days yourself before you rely on the pay line. Download or copy the hours if you need to move them. The rows live in the browser until you leave the page.

How this differs from the weekly timesheet

The weekly timesheet is one workweek of clock times, with rounding options and a file export. Open that page when the pay period is weekly or when you are checking a single card. Open this page when you must see two weeks at once and you need the overtime split to stay inside each week. The decimal hours converter is neither of those. It converts one duration, such as 7:45 to 7.75, and does not store a card. Use the converter when a single cell looks wrong. Use this biweekly sheet when the question is the pay period. Using all three on the same hours is reasonable: convert a suspicious day, total the week, then confirm the two-week overtime split matches the threshold you intended.

Checks before you submit the period

Compare each week’s decimal total with a hand add of the daily decimals. A one-hour miss is often one unpaid lunch typed on the wrong week, or a Friday entered on Week 2 because the calendar week and the pay week do not start on the same weekday. Confirm which weekday your employer calls the start of the workweek. This layout labels Week 1 and Week 2 in the order you fill them. It does not know that your workweek starts on Sunday or Wednesday. Put the days into the week your payroll office uses, even if that means the first row is not a Monday. After the hours match the cards, decide separately whether the threshold and multiplier are the ones on your pay policy. The arithmetic can be right while the assumption is wrong.

Semi-monthly pay is a different calendar

Some employers pay twice a month, on the 1st and the 15th or on the 15th and the last day, instead of every 14 days. That cycle is semi-monthly. It is not the same as biweekly, because the two chunks are not always two equal workweeks and a month does not contain an even number of weeks. This page is built as Week 1 plus Week 2, fourteen days of rows. If your stub says semi-monthly, do not force the calendar dates into these two grids and assume the overtime answer is correct. Total each workweek on the weekly timesheet using the weekday your employer calls the start of the week, then run each weekly total through the overtime calculator. Use this biweekly page when the stub really is 14 days and you want both weeks on one screen.

Rounding is a separate step

This two-week sheet shows the minutes produced by the clock math after unpaid breaks. It does not round each punch to a company increment such as 5, 6, or 15 minutes. If payroll rounds punches before they become hours, apply that rule on the weekly timesheet, which has a rounding control, and then compare those rounded weeks with this grid. Mixing an unrounded grid with a rounded stub creates a gap of a few minutes per day, and those minutes can look like a missing break. Write down whether the figure you are holding has already been rounded. The overtime split on this page uses the hours the grid computed.

Reading the result next to a pay stub

A stub may show regular hours, overtime hours, and a rate. Line those up with this page only after you know the stub’s workweek. If the stub’s overtime hours are higher than the page, a daily rule or a differential may be in the stub and not in your threshold. If the stub’s overtime hours are lower, the stub may use a higher threshold or may have classified some hours as a different earning code. The page cannot see earning codes. It can show you the consequence of the threshold you typed. Write that threshold in the note you keep with the export so the comparison is fair the next time the period looks odd. Hours that match and dollars that do not usually mean tax or a deduction, not a broken clock total.

Related terms and how calculations work

Pay period

The two-week span represented by Week 1 and Week 2. This calculator totals both weeks while retaining separate weekly results.

Unpaid break

Minutes entered for a shift that are deducted from elapsed shift time. Do not enter paid breaks as unpaid time.

Overnight shift

A shift whose end time is earlier than its start time. The calculator treats it as continuing past midnight into the next day.

Decimal hours

A duration represented as a fraction of an hour. For example, 30 minutes is 0.50 hours; each weekly and pay-period result displays both clock and decimal formats.

Gross pay estimate

A before-tax arithmetic estimate based on entered hours, hourly rate, weekly threshold, and overtime multiplier. It does not determine legal payroll rules.

Practical examples

Frequently asked questions